Administration & Marketing Assistant

About us

in2Dredging Pty Ltd (i2D) is a small yet globally recognised dredging engineering consultancy. Backed by a team of multidisciplinary experts, we deliver unique and valuable solutions to owners, contractors, engineers and suppliers around the world.

The role

We are looking for a capable and well-organised Administration & Marketing Assistant to support our small, international team from our Bayswater office.

This is a practical, hands-on role suited to someone who enjoys variety, takes initiative and is comfortable working independently. The role is expected to involve 3 - 5 agreed weekdays per week, with hours of approximately 9.00 am to 3.00 pm, with some flexibility for occasional events or meetings.

You will provide administrative, document and marketing support across the business, with responsibilities including:

Administration and Office Support

• Providing general administrative support to directors, engineers and subconsultants
• Maintaining client, supplier, industry and marketing databases
• Organising electronic records and filing receipts, invoices and other business documents
• Assisting with meetings, employee onboarding, travel bookings and general office coordination
• Ordering office supplies, equipment and subscriptions, and liaising with suppliers
• Assisting with straightforward day-to-day IT issues and liaising with external IT providers where required

Documents and Microsoft Office

• Formatting reports, proposals, letters and procedures in Microsoft Word
• Maintaining and updating Microsoft Word templates and managing complex document formatting and layouts 
• Preparing and updating PowerPoint presentations
• Maintaining Excel registers, contact lists and spreadsheets
• Proofreading documents and ensuring professional and consistent presentation

Marketing and Events

• Supporting the development and implementation of the company’s marketing plan
• Developing and maintaining a practical marketing content calendar
• Preparing, scheduling and publishing approved content across LinkedIn, Instagram and the company website
• Following up planned marketing activities to help ensure content is prepared and published on schedule
• Coordinating brochures, capability statements and other promotional materials
• Assisting with conferences, training sessions and company events
• Maintaining marketing, conference and industry event calendars

What we expect

We value a flat structure, flexibility, and open communication, while maintaining high professional standards in the work we deliver.

We are looking for someone who:

• Is organised, dependable and comfortable taking ownership of tasks
• Works accurately and has strong attention to detail
• Communicates clearly and professionally
• Can manage competing priorities and follow tasks through to completion
• Is willing to learn, ask questions and take initiative
• Enjoys working as part of a small team and is happy to assist across different areas of the business when needed

What you will bring

Ideally you will have:

• Relevant experience in administration, office support, marketing coordination or a similar role
• Advanced Microsoft Word skills, including experience with templates and complex document formatting
• Strong working knowledge of Microsoft PowerPoint and Excel
• Excellent written and verbal English communication skills
• Strong organisational and time-management skills
• A proactive, practical and reliable approach to your work

Experience in an engineering, consulting or professional services environment would be advantageous but is not essential.

Experience with databases, email marketing, website and social media content, event coordination or basic IT administration would also be beneficial.  Additional language skills are welcome.

Working arrangements

• Part-time, generally 9.00 am to 3.00 pm on agreed 3 - 5 weekdays
• Primarily office-based in Bayswater, Western Australia
• Some flexibility may occasionally be required for events or important meetings
• Salary will be commensurate with experience and paid pro rata based on agreed working hours

Ready to help us make waves?

If you would like to be considered for this position, please send your CV and cover letter to Sandra.Gyles@in2Dredging.com. 

Note:  Preference will be given to Australian citizens or permanent residents.